Less administrative stress.
More board confidence.
Volunteer boards shouldn't have to figure out governance communication on their own.
DW Admin Solutions brings structure, consistency, and professional administrative support so your board can lead, not just keep up.
Small admin gaps grow into big governance problems.
With over 5 years of supporting resident-led boards, DW Admin Solutions understands the specific pressures volunteer boards face, governance compliance, communication gaps, board turnover, and the administrative weight that builds up when no one is officially responsible for keeping things running.
The result is boards that operate with greater clarity, better communication, and more confidence, without burning out your volunteers, all while building community wealth.
Core Challenges DW Admin Solutions Helps Solve:
Meeting minutes, notices, and records that fall behind or go undocumented
Board members carrying institutional knowledge with no handoff when they leave
Inconsistent or late communications that erode owner trust
No clear ownership of administrative tasks between meetings
Volunteer burnout from managing governance on top of everything else
Why DW Admin Solutions
Consistent, professional support designed specifically for volunteer-led boards
Meeting administration and communications handled with accuracy and follow-through
Governance systems that keep your board compliant and audit-ready
Institutional knowledge stays with the organization — not individual members
Flexible service levels to match your board's size, budget, and capacity
Services are offered on a proposal basis, with each engagement tailored to your specific needs, goals, and scope of work. Whether support is needed for a defined project or over a period of time, each proposal outlines a clear approach, timeline, and deliverables. This structure allows for flexibility while maintaining a focused and organized workflow.
Supporting HOAs, Co-ops, Condos, Townhomes & Cohousing Communities
Owner -Led Communities
Service Options
Ready to bring structure to your board?
Book a free 15-minute consultation to talk through your board's needs.
No commitment required.
4-Month Community Communications Packages
A structured entry point for boards that want consistent, professional communication, whether you're supplementing existing property management or building communication systems from scratch.
Residential Association Full Administration
End-to-end governance administration for boards that want one accountable partner managing communications, records, systems, and board operations.
All meeting administration and compliance communications
Annual meeting and election technical assistance
Board and owner communications management
Records, minutes, and institutional memory
Governance systems setup and ongoing management
Board training, advisory, and new member onboarding
From $2,800/mo
Governance Meeting Administration
Structured, compliant meeting administration for required board and membership meetings, so nothing falls through the cracks and your minutes are ready when you need them.
Scheduling coordination for board and annual meetings
Owner outreach and communications systems development
Agenda preparation and circulation
Meeting reminders and attendance tracking
Drafting, revision, and finalization of meeting minutes
Secure filing and distribution of approved minutes
From $800/mo \ project-based pricing available
Board & Owner Outreach Management
Consistent, board-approved communications to owners and shareholders that support transparency and compliance.
Board newsletters and official announcements
Compliance communications and election notices
Voting reminders and procedural messaging
Administrative response management (non-legal, non-financial, board approval process)
From $800/mo \ project-based pricing available
Meeting Minutes & Records Management
Reliable documentation and recordkeeping so your board is always audit-ready and institutional knowledge stays with the organization, not individual board members.
Objective, compliance-appropriate meeting minutes
Chronological minutes archive maintenance
Governance records organization and secure storage
Administrative support during audits or board transitions
Board meeting video recording, editing, and storage
From $800/mo \ project-based pricing available
Governance Systems Setup & Consultation
A phased engagement to help your board implement, adopt, and manage administrative systems — from initial setup through training and knowledge transfer.
Board culture and capacity assessment
Governance system setup and configuration
Board training on systems and administrative workflows
Knowledge transfer for long-term board ownership
Transition support or ongoing management available
From $1,000/mo | 3-month minimum engagement \ project-based pricing available
How DW Admin Works:
From First Call to Full Support
Assess current needs and priorities
Develop a clear scope of work
Implement systems and provide support
Adjust as needs evolve